Director of Finance and Administration

Background
Founded in 1897, the Society of Arts + Crafts has a dual mission: to advocate for American artists/craftspeople and to educate the general public about the importance of the arts.In the past year we have undergone an exciting transformation where we moved from 3,000 square feet on Newbury Street to a new 9,000 square foot home in Boston’s thriving Seaport District. We have also invested in technology with a new website, POS system, and CRM. Our physical and digital moves have enhanced the ways in which we can carry out our mission and we are thrilled about the future. We seek a driven colleague who will add to the energy and intelligence of our small but ambitious team.

The Director of Finance and Administration will report to the Executive Director and manage the organization’s operations in the areas of finance and administration.

Responsibilities and Duties
The Candidate will assist the Executive Director managing the internal operations of SA+C, implementing efficient and effective internal organization processes and infrastructure that will help the organization operate at a high level and fulfill its mission.
The Candidate’s responsibilities include, but are not limited to, the following:

Finance
  • Process daily and weekly deposits, disbursements and bi-weekly payroll
  • Develop, maintain, and constantly improve financial and budgeting systems and procedures.
  • Assure compliance with general accounting principles and practices.
  • Review and approve invoices, timesheets, and expense reports.
  • Track cash flow forecasting
  • Track specific grant conditions and/or gift restrictions to assure proper classification of contributed support.
  • Prepare financial statements; prepare month-end, quarterly and year-end analyses of financial statements monitoring deviations from plan or budget.
  • Manage bank and audit relationships.
  • Work with the auditors to provide requested schedules and documents for the completion of annual audit and tax filings .
  • As needed assist SA+C’s Finance and Audit Committees

Administration
Assist the Executive Director, providing and implementing organizational priorities, and helping to develop a high quality work ethic at SA+C.

  • Inspire a culture of collaboration by encouraging staff to view and conduct themselves as members of a team-oriented organization.
  • Work with staff to make continuous improvements toward organizational and programmatic excellence.
  • Establish monitoring systems ensuring appropriate and timely communications with SA+C’s board, donors, artists and volunteers.
  • Assist Executive Director with support to SA+C’s Board of Directors in areas related to their governance, planning and fiduciary obligations.
Strengthening Infrastructure
  • Assess, evaluate, and provide guidance to programmatic activities ensuring efficient workflow systems, decision-making procedures, work-plan monitoring, communications, and effective distribution of program resources.
  • Work with the Executive Director, to translate organizational planning into discrete, practical, short- and long-term goals, objectives, and manageable activities.
  • Work with the Executive Director to set board calendar and agenda, and assist in board presentations regarding operational objectives and priorities..
  • Collaborate with staff to design and implement methods to measure organizational and management performance against goals.
  • Serve as SA+C’s operational liaison to nonprofit networks such as GuideStar.
Human Resource, IT and Safety Oversight
  • As required update and maintain Human Resource, IT and safety rules and regulations consistent with legal requirements and accepted best practices.
  • Enforce adherence to these rules and regulations.
  • Make IT hardware and software upgrade recommendations.
Grants Management and Donor Relations
  • Assist the Executive Director and Development Director with grants management including: creation of timelines, reporting structures and procedures to track project deliverables.
  • Prepare project budgets, monitor progress of all project/program expenses, and provide financial reports as needed.
Perform Other Duties as Assigned
Like all SA+C employees, the Director of Administration will be expected to attend staff meetings and meet regularly with his/her supervisor.

Qualifications:
  • A minimum of 7-10 years professional experience, including significant administrative and financial duties.
  • MBA or similar advanced degree desired.
  • Proficient in using QuickBooks, databases, Microsoft Word, Excel, Outlook software and in using email and the resources of the Internet.
  • Demonstrated executive level experience in strategic decision-making, and operational management in a changing environment
  • Track record of success developing and monitoring systems to manage operational effectiveness.
  • Thorough understanding of finance, systems; broad experience with the full range of business functions and systems, including strategic development and planning, budgeting, business analysis, information systems, human resources, and marketing.
  • Self reliant, results oriented, collaborative problem solver, good team player.
  • Good listener.
  • Exceptional written, oral, interpersonal, and presentation skills.
  • Strong organizational, planning, and administrative skills.
  • Ability to lead and train staff and/or volunteers as needed
  • Ability to analyze and solve problems
  • A sense of humor, tact and diplomacy
  • Passion for the arts
Work hours and Salary
  • Full-time position, Monday-Friday 10-6 and special events (i.e. CraftBoston) as required. Benefits available, salary is commensurate with experience.

How To Apply:
Applicants must apply via  Indeed.com.
https://www.indeed.com/job/director-finance-and-administration-bcec9ba0f56cf2ba

Through indeed.com please provide a cover letter, resume, and the contact info for three references (to remain confidential). Only those selected for an interview will be contacted.


Apply by:
February 15, 2018

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