•          CraftBoston Holiday Exhibitor Information

    CraftBoston Holiday Exhibitor Information

Exhibitor Dates to Remember

Show Install (Exhibitors Only)
Wednesday, December 12, 2018 / 12:00pm - 8:00pm
Thursday, December 13, 2018 / 7:00am - 4:00pm

Artists Put Your Feet-Up Hour
Wednesday, December 12, 2018 / 6:30pm - 9:00pm
Relax after a day of travel and unpacking at one of the relaxing pubs next to the Hynes (2018 location TBA). The Society will cover the apps, you cover your bevys. Come relax with the out-of-towners who arrived for the Wednesday unload. Get to know your fellow exhibitors, as well as Society board members and staff.

Show Ready Deadline / Juror Walk-Through
Thursday, December 13, 2018 / 4:00pm
Have your booth lights on, display ready with items clearly marked, and it's best not to be in your booth so our show jurors can feel comfortable to take a close look.

Lite Dinner (Exhibitors Only)
Thursday, December 12, 2018 / 4:15pm - 5:15pm
This year, we're offering a complimentary lite fare of wraps and salads before the evening's fundraiser. Location is room 108 next to the exhibitor services desk.

Show Take-Down (Exhibitors Only)
Sunday, December 16, 2018 / 5:00pm - 10:30pm

Exhibitor Hours + Addresses

Preview Party
Thursday, December 13, 2018 / 6:00pm - 9:00pm

Weekend Show Hours
Friday, December 14, 2018 / 11:00am - 7:00pm
Saturday, December 15, 2018 / 10:00am - 6:00pm
Sunday, December 16, 2018 / 11:00 am - 5:00pm

CraftBoston Holiday Location
(leads to front door of show)
Hynes Convention Center 
900 Boylston Street Boston, MA 02115 

GPS Address (For Load-In / Load-Out)
Cambria Street* 
Boston, MA 02115

*Please note: There is no address number for Cambria Street, because the only thing on Cambria St. is the ramp leading down to the loading dock entry garage door.

Holiday 2018 Exhibitor

Booth Payment Deadlines

May 25, 2018
Deposit 2 of $400 is due on May 15th. All deposits contribute to final booth fee.

September 14, 2018
The final booth payment, remaining booth balance must be postmarked no later than Friday, September 14, 2018. You have received an email titled" CraftBoston Final Exhibitor Payment Due". The email provides your booth size and total bill remainder.

To better protect your payment method and so we can focus on helping enhance your show opportunities and experience, please note we no longer wish to accept payments via phone or check. You can pay via credit card or checking account withdrawal through PayPal, our payment processor. If you have any questions about your booth balance or booth size please do not hesitate to contact CraftBoston Director, Lindsay Miś at This email address is being protected from spambots. You need JavaScript enabled to view it..

Form Deadlines

Due: October 26, 2018

Mandatory: Exhibitor Arrival + Storage Form
What time will you arrive? Do you need extra space for your boxes?
(Form available in September)

Marketing Opportunities: For Purchase + For Free
Submit an ad and drive customers to your booth. You may also request postcards and stickers for your own postcards. We'll mail them right to your door. We also will set aside general admission tickets for your guests at the door. Sign up to request invites to our preview night gala mailed to your special clients too.
(Form available in September)

Electricity / Rentals

Due: Mid-November (for best rate)

Electricity
Best rate by Mid-November. Exhibitors will have access to order electricity and other rental equipment online. Electricity can be found through Signature Boston, a Hynes vendor. Typically, exhibitors order 1,000 watts of electricity for a 10x10 booth.

Freeman Rentals
Freeman is still in the process of loading our exhibitor list and will be done by November 1. When our show goes live on their site, the best rate for their products is to order by November 22 and will be available to order by next week. Exhibitors will have access to order Freeman rentals such as: crossbars, white drape, carpet and more.  Click Here to Order

Booth Assignments

By mid-October your booth numbers can be found in the Society's Artist Directory! If you have not submitted your images, there is still time. Please email five high res images to our Marketing and Communications Manager, Katy Myers at This email address is being protected from spambots. You need JavaScript enabled to view it.. We want your images!

Craft Under $100 Marketing Program

Send us one high res image of an item in your booth under $100 and we'll feature the image, you and your booth number in our program guide. This is one of many free marketing opportunities we offer our exhibitors. Don't forget to click the link above to take advantage of additional free marketing methods which will boost your sale of artwork. As always, we ask that you have all your artwork clearly marked with prices for clients to easily see. This technique will also boost your sales. By Mid-November, please email your "Craft Under $100" image to our Marketing and Communications Manager, Katy Myers at This email address is being protected from spambots. You need JavaScript enabled to view it.. Thank you!

Email us your “Under $100” image & description anytime until mid-November


CraftBoston FAQs


What's my booth number?

Booth assignments can be found in the Artist Directory in your artist profile found under your last name. Visit the Artist Directory.

What’s included in my booth?

Your booth fee includes the following Booth Display Package:
  • (1) 8’ high back drape (black)
  • (2) 8’ high side drapes (black)
  • (3) cross bars
  • upright posts & bases
  • 7” x 44” Exhibitor ID Sign with booth number & artist or business name
  • SPRING ONLY: (1000 watts) electricity

What color is the drape?

All booths come furnished with black drape. If you would like to hang drape of another color it must be fire certified by the city of Boston. Side drapes are shared between adjacent booths, therefore you may not remove the black drape without the consent of the exhibitor in the neighboring booth. We advise to instead come up with a method to hang your personal drape over the existing black drape by using hanging findings such as curtain hooks.

What are the regulations about drape and fire safety?

Decorative Materials & Fire Safety
  • Curtains, drapes, banners, decorations and acoustical material (including but not limited to cotton, hay, paper, straw, moss, split bamboo and wood chips) must be flame-retardant treated and a manufacturer’s or fire testing lab issued Certificate of Fire Retardancy must be submitted to show management prior to the event. Material that cannot be treated for flame retardancy shall not be used.
  • Table coverings used in exhibit halls must be flame-retardant treated, unless they lie flat, and have an overhang of no more than six (6) inches.

Is a cross bar included?

You may order an additional cross bar pole to run along the front of your booth. Check the exhibitor forms to order your crossbar for the CB show you are participating. When ordering a crossbar from Freeman, crossbars can be found on Page 1, under Furnishings > Miscellaneous.

Should I bring a carpet?

CraftBoston Spring:
The floor in the Cyclorama is an old, yet beautifully maintained polished brick, except in the front and back salons where it is poured concrete. Exhibitors are not required to lay flooring in their booths, but you may bring your own if you would like.

CraftBoston Holiday:
The Hynes floors are a high-polished cement. We advise you either bring a carpet for your booth or rent one from Freeman.

Can I decorate beyond my booth?

  • Rigging of cable/hanging devices or affixing any materials to the ceiling, electrical bus ducts and conduits, on sprinkler pipes, ventilation equipment, windows, columns or any other physical structure at the CraftBoston venues is strictly prohibited.
  • Exhibits shall not cause or permit any nails, staples, hooks, tacks, screws, or the like to be driven into the facility structure (including, but not limited to, any wall, ceiling, column, stone, window, drape, or painted, carpeted, and concrete surfaces) of the premises.
  • Exhibits shall not erect any decorations or use adhesive materials, including tape that can deface the walls, ceilings, floors, facilities, and equipment contained on the premises.
  • Walls, floors, ceilings, furnishings, and fixtures are not to be painted or have permanent coverings applied.

Do I need to rent an electric outlet?

CraftBoston Spring:
Your booth fee includes 1,000 watts of electricity. Exhibitors may order additional electricity in the exhibitor rental form. Exhibitors exceeding the included level of electricity are subject to an additional electrical charge on site.

CraftBoston Holiday:
Your booth does not come with electricity at the Holiday show. You need to rent an electric outlet from the Hynes through their Signature Boston group.

Do I need to provide my own lighting?

Yes.

Can I have my kids with me while I set up my booth?

Children under the age of 16 are not permitted on the exhibit floor or loading dock zones during set up and dismantle hours. This regulation will be strictly enforced due to show floor conditions that could be dangerous. All ages are welcome during public show hours.

Is there internet at the CraftBoston?

CraftBoston Spring:
The Cyclorama has free internet, but it’s unreliable. Provide your own back-up plan if the wi-fi isn’t great from your booth location.

CraftBoston Holiday:
The Hynes has free internet and it is very dependable.

Is there storage for my boxes?

CraftBoston Spring:
There is limited empty box storage in “Salon B” located to the back left of the exhibition hall. This service is free. Access to this area will be kept to a minimum during the public show hours. Access will be available 30 minutes before or after each show.

CraftBoston Holiday:
There is empty box storage in a modest room off the exhibitor area. This service is free. Access to this area will be kept to a minimum during the public show hours. Access will be available 30 minutes before or after each show.

Is there Jewelry Storage / Lock Up?

A secure lock-up service is available to artists who wish to lock up their small or expensive work during set-up, tear down, and non-show hours. If you are interested in the service please fill out the jewelry lock-up form for the CB show you are participating.

Can I ship to CraftBoston? (Option 1)

Freeman can assist you if you'd like to ship a crate to your booth. There is a fee and you'll have to work withFreeman to coordinate the delivery. Below are some helpful facts they've asked me to share with you. Freeman questions are best answered by Freeman staff, although I'll do my best to assist.

Warehouse Shipping Address:
Exhibiting Company Name / Booth #___ CRAFTBOSTON HOLIDAY
C/O Freeman
25 Doherty Ave
Avon, MA 02322

PLEASE NOTE: The warehouse is open from 8:00 a.m. - 4:00 p.m.

Freeman will accept crated, boxed or skidded material beginning Tuesday, November 14, 2017 at the above address. Material arriving after Wednesday, December 06, 2017 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 a.m. - 4:00 p.m. If required, provide your carrier with this phone number: (508) 894-5100

PLEASE NOTE: The warehouse will be closed on Thursday, November 23, 2017 and Friday, November 24, 2017 in observance of Thanksgiving. Shipments will not be accepted on these dates.

Show Site Shipping Address:
Exhibiting Company Name / Booth # CRAFTBOSTON HOLIDAY
C/O Freeman
Hynes Convention Center 900 Boylston Street Cambria Street Entrance
Boston, MA 02115

Freeman will receive shipments at the exhibit facility beginning at 8:00 a.m. on Wednesday, December 13, 2017. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.

PLEASE NOTE: All items and materials that must be brought into the facility are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Refer to the material handling form for charges for the service.

Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact Freeman for your quoted rates and rules applicable to disposal of your exhibit properties.

Can I ship to CraftBoston? (Option 2)

As an alternative to Freeman's shipping services, you may want to contact Josh from Art in Motion who has various rentals too. You may want to check with him about tables. If you don't see it on his site, call him. His site does not have every item he owns. I bet his rentals are less money than Freeman... food for thought! Learn more about Art in Motion at artmoves.biz.

When is load-in / load-out?

CraftBoston Spring:
Load-In Hours:
Wednesday, April 19 - 12:00pm - 8:00pm
Thursday, April 20 - 8:00am - 4:00pm

Load-Out Hours:
Sunday, April 23 - 5pm - 10:30pm

CraftBoston Holiday:
Load-In Hours:
Wednesday, December 13 - 12:00pm - 8:00pm
Thursday, December 14 - 8:00am - 4:00pm

Load-Out Hours:
Sunday, December 17 from 5:00pm - 10:30pm

Will there be help at load-in / load-out?

There will be a limited amount of volunteers to help exhibitors unload or load vehicles. Do not depend on having their help. Volunteers help all exhibitors a little bit and cannot become a personal assistant. Be prepared on your own. BRING YOUR OWN DOLLY / CART. We do not have enough carts to help everyone and often the CraftBoston owned carts go missing. No motorized carts are allowed on premise of either CraftBoston location.

Do artists and assistants need I.D. Badges?

For security purposes, all exhibitors and their assistants are required to wear badges at all times during CraftBoston, including during load in and load out. Each exhibitor will receive one exhibitor badge with his or her name and two generic exhibitor assistant badges. Additional booth assistant badges may be purchased for $10.00 either in advance or on site.

What is Massachusetts Sales Tax?

Massachusetts tax is 6.25%

How do I Register for Massachusetts State Sales Tax Certificate?

The Commonwealth of Massachusetts requires all exhibitors to register with the state to collect state sales tax on all transactions made during CraftBoston. Exhibitors must have a valid state sales tax certificate (TA-1). You can register online or call 617-887-MDOR. After applying please print out a copy to keep as a temporary certificate until you receive yours by mail. If you have questions, call the Massachusetts Department of Revenue at 1-800-392-6089. Please bring a copy of your certificate to the show. CraftBoston cannot not advise exhibitors in tax-related matters. Thank you for your understanding.

Exhibitor Refund/Return/Exchange Policy

CraftBoston strongly suggests exhibitors post their refund, return, and exchange policies in their booth. It is not sufficient to have the policy printed on sales receipt as the receipt is received post-sale.

Shopping Bags

Exhibitors must provide their own shopping bags for customers at CraftBoston.

Liability & Insurance

Exhibitors display all work at their own risk and should carry appropriate insurance. Exhibitors are urged to carry ALL-RISK INSURANCE to protect against damage, loss and all other hazards, from the time the materials leave place of origin until they are returned after the show. Riders can usually be added to existing policies to get the needed coverage.

Do you provide booth sitting services?

CraftBoston provides complimentary booth sitting services for exhibitors. Booth sitters will be available on Friday, Saturday, and Sunday from 1pm to 4pm in 30-minute increments. If you are working alone in your booth, please take advantage of this service so that you don't leave your booth unattended during show hours. Sign up for booth sitting services on site at the Exhibitor Services desk.

What are CraftBoston Cancellation Policies?

Refunds are honored within 30 days of payment made. After the 30 days, CraftBoston will not offer refunds on deposits or booth payments. This information is also provided in your CraftBoston exhibitor contract, to which you agree to the terms upon signing when confirming participation in each show.

Accommodations

Hilton Boston (Back Bay) - Hotel Block
The Society's group rate is $169/night. The group code is CRAFT. Complimentary WiFi is included in the rooms and overnight parking is $43.00/night.

Reserve Your Room

Here are all the ways a guest can book with us for this group block:
1) Click here to reserve your room.
2) Call 1-800-HILTONS and reference our group code CRAFT
3) Call directly at 617-236-1100 and reference our group code CRAFT
4) Call sales directly for 10 or more rooms (sub block) or to book a night before or after the group event dates (based on availability) at 617-867-6154.

Find a Roommate
If you have an interest in sharing a hotel room with another CraftBoston exhibitor please fill out the Roommate Request Form.

Host Program (Free)
CraftBoston hosts are Society board members, local artists, and others close to our organization who are willing to share their homes with exhibitors. If you are interested in staying with a Boston host, please fill out the Host Request Form.

Parking

About Parking
Limited on-street parking is available in the Downtown Boston. We recommend you find parking at the options below and take the Metro to Hynes Convention Center stop on the Orange Line. Please remember to carefully check street signs for resident only parking.

Reserve a Spot
Consider using the Park Me Parking Reservation Service. CraftBoston patrons have access to a special discount for reserving a space ahead of time. Get the discount.

Parking Garages
We have compiled a list of parking garages near the Hynes Convention Center with a range of hours and pricing. View Parking Garage Suggestions.

Resources

Local Shopping
Find local stores you may need while exhibiting like Grocery Stores, Convenience and Pharmacy, Coffee Shops and Snacks, Lunch Restaurants, Dinner Restaurants, Office Supplies, Florists and Hardware and Home Supplies

Download Full List

Marketing Materials
Promote your booth number for the weekend and in turn, promote CraftBoston Holiday! Use the attached materials to help market your booth and have a great show.

Booth Number / Discount Stickers
How to Create Your Own Stickers via Avery.com
Holiday Logo Square/Web
Holiday Logo Rec/Print

Floor Plan (exact floor plan to be posted this October)

Please click here to view the CraftBoston Holiday floor plan.